Alpha Phi Omega Philippines — Negros Island Administrative Region (APO-NIAR) Member Portal

Effective date: July 2026. By requesting access and using this portal, you agree to the following terms.

1. Purpose of the Portal

This portal is provided exclusively to support the membership management, activity documentation, financial reporting, and coordination functions of APO-NIAR. Access is restricted to authorized APO members, alumni, and approved partner individuals.

2. Authorized Use

You are granted a limited, non-exclusive, non-transferable right to access and use this portal solely for internal organizational purposes consistent with your assigned access level. You shall not:

• Share your credentials with any other person;
• Access features or data beyond your authorized level;
• Use the portal for any commercial, personal, or unauthorized purpose;
• Attempt to reverse-engineer, modify, or circumvent any security feature of the system.

3. User Responsibilities

You are responsible for all activity that occurs under your account. You must immediately notify the Regional Director or Portal Administrator if you suspect unauthorized use of your account or any security breach.

4. Data Accuracy

You agree to provide accurate, complete, and current information when submitting forms, reports, and activity logs. Intentional submission of false information is grounds for immediate termination of access and may result in disciplinary action under APO-NIAR's governance policies.

5. Intellectual Property

All content, reports, and documents generated through this portal remain the property of APO-NIAR. No materials may be reproduced, distributed, or published outside the organization without prior written approval from the Regional Director.

6. Access Revocation

APO-NIAR reserves the right to suspend or revoke access at any time, with or without notice, if the terms of this agreement are violated or if access is no longer required for organizational purposes.

7. Limitation of Liability

The portal is provided "as is" for internal organizational use. APO-NIAR makes no warranties regarding uptime, data persistence, or fitness for any specific purpose beyond its intended organizational use.

8. Governing Terms

This agreement is governed by the policies of Alpha Phi Omega Philippines and, where applicable, the laws of the Republic of the Philippines.

Confidentiality and Non-Disclosure Agreement
Between: APO-NIAR (the "Organization") and the Portal User (the "Recipient")

1. Definition of Confidential Information

"Confidential Information" means all non-public information disclosed through or accessible via this portal, including but not limited to:

• Member personal data (names, contact details, APO IDs, batch years);
• Financial records, reports, ledgers, donation records, and fund balances;
• Internal activity documentation, beneficiary information, and operational plans;
• User account details and access credentials of other members;
• Administrative decisions, pending approvals, and governance matters.

2. Non-Disclosure Obligations

The Recipient agrees to:

• Hold all Confidential Information in strict confidence;
• Not disclose, share, publish, or transmit any Confidential Information to any third party without prior written authorization from the Regional Director;
• Not use Confidential Information for any purpose other than the Recipient's authorized role within APO-NIAR;
• Take reasonable precautions to prevent unauthorized access to Confidential Information, including securing login credentials and logging out of the portal after each session.

3. Permitted Disclosures

Disclosure is permitted only: (a) to other authorized APO-NIAR portal users in the ordinary course of organizational duties; or (b) when required by Philippine law, a court order, or government regulation — in which case the Recipient shall notify the Regional Director as soon as practicable before making such disclosure.

4. Duration

These confidentiality obligations apply during the period of portal access and for a period of three (3) years after access is revoked or voluntarily surrendered, regardless of the reason for termination.

5. Return and Deletion of Information

Upon revocation of access or at the Organization's request, the Recipient shall immediately cease using and, where technically possible, destroy or return any downloaded or cached Confidential Information.

6. Consequences of Breach

Breach of this agreement may result in: (a) immediate revocation of portal access; (b) disciplinary action under APO-NIAR's governance policies; (c) civil or criminal liability under applicable Philippine laws, including Republic Act No. 10173 (Data Privacy Act of 2012).

7. No License

Nothing in this agreement grants the Recipient any rights to intellectual property or proprietary information of APO-NIAR beyond what is necessary for the Recipient's authorized organizational role.

8. Acknowledgment

The Recipient acknowledges that a breach of this agreement may cause irreparable harm to the Organization and its members, and that monetary damages may be an inadequate remedy.

APO-NIAR Member Portal — Data Privacy Notice
Issued in accordance with Republic Act No. 10173, the Data Privacy Act of 2012, and its Implementing Rules and Regulations.

1. Who We Are

Alpha Phi Omega Philippines — Negros Island Administrative Region (APO-NIAR) is the Personal Information Controller responsible for the personal data you provide through this portal.

2. What Personal Data We Collect

Depending on your use of the portal, we may collect: your full name, username, email address, mobile number, chapter/alumni association, APO membership ID and batch year, home/mailing address, birth date, 2×2 photo, e-signature, emergency/beneficiary contact details, and records of your activity, financial, and membership submissions.

3. Purpose of Collection and Processing

Your personal data is collected and processed solely to: verify your membership and eligibility for portal access; process New ID, Renewal, Life Membership, and Mandatory Notification applications; maintain the regional Member Database; generate financial and activity reports; route documents for the correct officers' signatures; and send you notifications about applications, approvals, or documents awaiting your action.

4. Legal Basis for Processing

Processing is based on your consent (given by checking the box below), and where applicable, on the legitimate interests of APO-NIAR in administering its membership records and organizational governance.

5. Storage and Security

Your data is stored on Supabase, a secured cloud database provider, protected by access controls (Row Level Security) that restrict each user and officer to only the information their role requires. Uploaded files (photos, proofs of payment, forms) are stored in access-controlled storage buckets.

6. Data Sharing

Your data is shared only internally, with APO-NIAR officers whose role requires it (e.g., your Chapter's Grand Chancellor, the Regional Director, Treasurer, or Auditor) to process your applications and reports. We do not sell, rent, or disclose your personal data to third parties for marketing or commercial purposes. Disclosure to parties outside the organization only occurs when required by Philippine law, a valid court order, or a lawful government request.

7. Retention

Your personal data is retained for as long as you remain an active member or account holder, and for a reasonable period afterward as needed for recordkeeping, audit, and legal compliance purposes, after which it may be archived or securely disposed of.

8. Your Rights as a Data Subject

Under the Data Privacy Act of 2012, you have the right to: be informed that your personal data is being processed; access your personal data on record; request correction of inaccurate data; object to processing; request erasure or blocking of your data under certain conditions; be indemnified for damages from a data breach or unauthorized processing; data portability; and file a complaint with the National Privacy Commission (NPC) if you believe your rights have been violated.

9. Contact for Privacy Concerns

For questions, concerns, or requests regarding your personal data, please contact your Regional Director or Portal Administrator through the channels provided by your chapter.

10. Consent

By checking the box below, you acknowledge that you have read and understood this notice, and you freely and voluntarily consent to the collection and processing of your personal data as described.