Alpha Phi Omega Philippines — Negros Island Administrative Region (APO-NIAR) Member Portal

Effective date: July 2026. By requesting access and using this portal, you agree to the following terms.

1. Purpose of the Portal

This portal is provided exclusively to support the membership management, activity documentation, financial reporting, and coordination functions of APO-NIAR. Access is restricted to authorized APO members, alumni, and approved partner individuals.

2. Authorized Use

You are granted a limited, non-exclusive, non-transferable right to access and use this portal solely for internal organizational purposes consistent with your assigned access level. You shall not:

• Share your credentials with any other person;
• Access features or data beyond your authorized level;
• Use the portal for any commercial, personal, or unauthorized purpose;
• Attempt to reverse-engineer, modify, or circumvent any security feature of the system.

3. User Responsibilities

You are responsible for all activity that occurs under your account. You must immediately notify the Regional Director or Portal Administrator if you suspect unauthorized use of your account or any security breach.

4. Data Accuracy

You agree to provide accurate, complete, and current information when submitting forms, reports, and activity logs. Intentional submission of false information is grounds for immediate termination of access and may result in disciplinary action under APO-NIAR's governance policies.

5. Intellectual Property

All content, reports, and documents generated through this portal remain the property of APO-NIAR. No materials may be reproduced, distributed, or published outside the organization without prior written approval from the Regional Director.

6. Access Revocation

APO-NIAR reserves the right to suspend or revoke access at any time, with or without notice, if the terms of this agreement are violated or if access is no longer required for organizational purposes.

7. Limitation of Liability

The portal is provided "as is" for internal organizational use. APO-NIAR makes no warranties regarding uptime, data persistence, or fitness for any specific purpose beyond its intended organizational use.

8. Governing Terms

This agreement is governed by the policies of Alpha Phi Omega Philippines and, where applicable, the laws of the Republic of the Philippines.

Confidentiality and Non-Disclosure Agreement
Between: APO-NIAR (the "Organization") and the Portal User (the "Recipient")

1. Definition of Confidential Information

"Confidential Information" means all non-public information disclosed through or accessible via this portal, including but not limited to:

• Member personal data (names, contact details, APO IDs, batch years);
• Financial records, reports, ledgers, donation records, and fund balances;
• Internal activity documentation, beneficiary information, and operational plans;
• User account details and access credentials of other members;
• Administrative decisions, pending approvals, and governance matters.

2. Non-Disclosure Obligations

The Recipient agrees to:

• Hold all Confidential Information in strict confidence;
• Not disclose, share, publish, or transmit any Confidential Information to any third party without prior written authorization from the Regional Director;
• Not use Confidential Information for any purpose other than the Recipient's authorized role within APO-NIAR;
• Take reasonable precautions to prevent unauthorized access to Confidential Information, including securing login credentials and logging out of the portal after each session.

3. Permitted Disclosures

Disclosure is permitted only: (a) to other authorized APO-NIAR portal users in the ordinary course of organizational duties; or (b) when required by Philippine law, a court order, or government regulation — in which case the Recipient shall notify the Regional Director as soon as practicable before making such disclosure.

4. Duration

These confidentiality obligations apply during the period of portal access and for a period of three (3) years after access is revoked or voluntarily surrendered, regardless of the reason for termination.

5. Return and Deletion of Information

Upon revocation of access or at the Organization's request, the Recipient shall immediately cease using and, where technically possible, destroy or return any downloaded or cached Confidential Information.

6. Consequences of Breach

Breach of this agreement may result in: (a) immediate revocation of portal access; (b) disciplinary action under APO-NIAR's governance policies; (c) civil or criminal liability under applicable Philippine laws, including Republic Act No. 10173 (Data Privacy Act of 2012).

7. No License

Nothing in this agreement grants the Recipient any rights to intellectual property or proprietary information of APO-NIAR beyond what is necessary for the Recipient's authorized organizational role.

8. Acknowledgment

The Recipient acknowledges that a breach of this agreement may cause irreparable harm to the Organization and its members, and that monetary damages may be an inadequate remedy.